PRIVACY STATEMENT FOR CHARITY FOCUS AND T3010QUICKPREP
Imagine Canada (“Imagine Canada”, “we”, “us”) provides the website services at charityfocus.ca and quickprep.ca (“CharityFocus” and “T3010QuickPrep” respectively, and together “our web services”) to provide you with internet based resources for and about Canadian charities.  Imagine Canada is committed to protecting your privacy and to providing you with a service that provides a safe online experience.
This privacy statement summarizes the privacy practices at our web services.  By using our web services, you consent to the collection, use and disclosure of your personal information in accordance with this statement. 
Collection of Your Personal Information
Information Automatically Collected
There is information about your computer hardware and software that is automatically collected by our web services.  Like many other organizations’ web sites, ours automatically collects certain non‑identifying information regarding users of our site, such as the Internet Protocol (IP) address of your computer, the IP address of your internet service provider, the date and time you access our web services, the operating system you are using, the sections of our web services that you visit, and the pages of our web services that you read.  This non‑identifying information is used for the operation of our web services, to maintain quality of the services, and to provide general statistics regarding use of our web services.
We make no attempt to link this information with the identity of individuals visiting our web services.  We may, however, review service logs for security purposes, for example to detect intrusions into our network.  The possibility therefore exists that service log data, which contains visitors’ IP addresses, could in instances of criminal malfeasance be used to trace and identify individuals.  In such instances, raw data logs would be shared with the appropriate investigative bodies authorized to investigate such breaches of security.  
Our web services use “cookies” to allow us to tailor your experience at our web services to be more helpful.  A “cookie” is a text file that is placed on your hard disk by a web page server.  You may choose to decline cookies if your browser permits, but doing so may affect your use of our web services and your ability to access certain features of our web service.
Information You Provide to Us
We collect personal information which you supply to us voluntarily by registering with and using our web services.  This includes information that you provide when you:
(a)          register at CharityFocus or T3010QuickPrep,
(b)          contact us,
(c)          upload information and materials for your use of the T3010QuickPrep tool, or
(d)          upload information and materials about your charity for inclusion in CharityFocus.
Please keep in mind that if you directly disclose personally identifying information or personally sensitive data in the information and materials about your charity which you upload to CharityFocus, this information is disclosed publicly and may be collected and used by others.  We are not responsible for those uses.  It is your responsibility to ensure that in submitting information and materials to our web services that you comply with all applicable laws respecting the protection of personal information and privacy.  Without limiting the foregoing, it is your responsibility to obtain all necessary consents with respect to the collection, use and disclosure of personal information required in connection with your use of our web services. 
Use of Your Personal Information
Imagine Canada collects and uses your personal information for the following purposes:
·                     to operate our web services
·                     to deliver the services you request
·                     to send you newsletters and updates when requested by you
·                     to send updates on the project and related programs periodically
·                     to respond to you when you contact us
·                     to meet any legal or regulatory requirements
·                     analysis for management purposes
We also use the information we collect about you to operate and improve our websites.  We may need to access your user information to keep our web service running.  This includes troubleshooting technical support issues.  If you report a problem with the site, we may access your user information to identify the web browser you are using or to reproduce a problem you have reported.  We will also periodically run reports to determine how many people are online, what features they are using, and what the general characteristics of our users are.  Throughout the process of improving the site, we will perform a variety of analyses to answer questions about how users like you use our site.  We use this information internally and will never release personal information to outside marketers. 
Disclosure of Your Personal Information
As a general rule, all personal information concerning users of our web services is held by us in strict confidence and, except in limited circumstances, is not revealed to anyone else unless expressly or implicitly authorized by such individuals.  We also protect the confidentiality of personal information which you submit or upload to our site when using our T3010QuickPrep tool.
We do not sell or share your personal information with outside organizations.  There are, however, a few exceptions.  We may provide personal information to outside suppliers or contractors from whom we obtain services.  We may also disclose personal information to meet regulatory requirements or otherwise as required or permitted by law.  Where we are obliged or permitted to disclose personal information without consent, we will not disclose more information than is required. 
Security of Your Personal Information
In operating our web services, Imagine Canada secures your personal information from unauthorized access, use or disclosure.  Imagine Canada secures the personally identifying information you provide on computer servers in a controlled, secured environment, protected from unauthorized access, use or disclosure. 
We Will Protect You When You Are On Our Site
CharityFocus and T3010QuickPrep may contain optional links to partners and third party information sites and services that may collect data from you or your computer.  Please be aware that if you choose to leave our site via a link, Imagine Canada assumes no responsibility for the privacy practices or the content of other websites.  We encourage you to review the privacy statements of websites you choose to link to from our web services so that you can understand how those websites collect, use and share your personal information.
Evolving Practices
This statement is in effect as of November 1st, 2011.  The development of Imagine Canada’s procedures for protection of personal information is an ongoing process.  Due to changes in technology and legal requirements and other reasons, Imagine Canada will from time‑to‑time review and revise this statement.  New versions of this statement will be posted here.  Accordingly, when you use our web services you should check the date of this statement and review any changes since the last version.
How to Contact Us
You may contact us regarding your questions or concerns about our privacy practices by contacting our privacy officer for this project at:
           
Lisa Hartford
2 Carlton Street, Suite 600
Toronto, ON
M5B 1J3
lhartford@imaginecanada.ca